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Aurora delivers the benefits of self-driving technology safely, quickly, and broadly.

Head of Facilities / Workplace
Palo Alto, CA, US
San Francisco, CA, US
Job Description / Skills Required

Bringing self-driving vehicles to our roads is the most transformative opportunity of our generation. Aurora is taking a fresh start with the development of self-driving technology, combining excellence in AI, rigorous engineering, and a team with decades of experience building robots that work.

Led by a team of seasoned experts, our mission is to deliver the benefits of self-driving technology safely, quickly, and broadly. We are designing the software and hardware to power the transportation of our future that will make our roads safer, give more people access to mobility, and reduce congestion and pollution in cities - improving the quality of life for all. The challenge in what we are endeavoring to achieve is transcendent; we are developing perhaps the world's most complex computing system and asking it to perform the task of transporting and keeping safe our most precious asset: human life.

Job Description Summary

The Head of Workplace will lead the facilities/workplace team.  Your role will include ensuring all facilities are in excellent working order and a healthy workplace for our team members.  You are responsible for managing the team, ensuring all electrical, HVAC, Fire Life Safety, plumbing, and security are running in top shape.  Your team is both proactive and reactive in nature, ready to keep our working space in running order.  You ensure tickets are managed and identify opportunity.   The Head of Workplace  is charged with the day-to-day implementation of policies, procedures and programs that will assure a well-managed, well-maintained building, placing maximum emphasis on positive response to the concerns, needs of the employees and the overall facility. The position coordinates the activities, financials, vendors and manpower required for current and future needs of the building and operation.

The Head of Workplace fosters partnerships and teamwork within the Workplace and with other departments. The Head of Workplace is responsible for managing the company’s facilities in the USA (e.g. buildings, grounds, equipment and installations, furniture, etc.). Activities include planning and organizing (a) routine repairs and facility maintenance, (b) expansion and/or improvement projects and (3) supervision of facilities personnel and sub-contractors in the most efficient and cost effective way.

What You'll Do

  • Manage and coordinate the administrative and operational procedures that ensure optimal function and maintenance of Aurora facilities including mechanical, electrical, utility, fire / life safety, plumbing, recycling, waste management, etc.
  • Provide leadership and management to the facilities team members ensuring efficiency, high performance and synergy.
  • Manage and serve as lead point person for all day to day Facility Operations and Procedures including building fixtures, mechanical equipment, employee inquiries/concerns, as well as manage vendors related to these services
  • Prepare and implement preventative maintenance schedules for operational systems and general maintenance including but not limited to HVAC, carpet cleaning, painting, pest remediation, etc
  • Build excellent relationships with contractors and suppliers to ensure proper working order and timely repair of all facility systems
  • Manage special projects as necessary for executive and senior leadership
  • Ensure cleanliness and professional appearance of all offices at all times
  • Report any malfunctions, repairs, special projects, vendor work activities and other work taking place that could impact employees during regular business hours or off hours
  • Represent Workplace on the  Aurora Safety Team
  • Manage the restocking and routine inspection of safety supplies including fire extinguishers, AED Machines, First Aid kits, etc.
  • Manage the Food Service Program at offices including daily lunches, snacks and beverage amenities
  • Space Planning 
  • Plan and forecast the facility operations and maintenance budget on a regular basis
  • Communicates issues in conjunction with the appropriate responsible vendors such as HVAC issues, fire alarms malfunctions, electrical outages, etc., to leadership
  • Travel to remote sites as needed

Additional Responsibilities

  • Establish effective communication as the first point of contact for (a) management, (b) employees, (c) vendors and contractors and (d) governmental agencies pertaining all facilities matters
  • Establish, develop and maintain close collaboration and teamwork with other managers, departments, including, but not limited to: Business Resourcing, IT, HSE, etc.
  • Ensure Compliance with federal, state and municipal (building) codes and applicable regulations, company internal policies, procedures and brand guidelines.
  • Ensure the safety of employees and visitors in the building from a facilities perspective
  • Ensure the security of company’s buildings, content and property
  • Identify, define and proactively assess facility requirements based on anticipated business needs
  • Specifying performance standards for facilities vendors and contractors.
  • Oversee and manage an entire network of facilities (6)
  • Oversee facilities operation services and maintenance, workplace environmental health & safety, regulatory compliance, and security
  • Manage annual building operations and facilities budget
  • Lead our facilities relocation and expansion projects of considerable scope and complexity
  • Manage relationships with external contractors and ensure all vendors institute effective systems for logging and tracking all needed inspections, maintenance schedules, and repair needs, in a highly professional manner
  • Lead in communicating timelines for resolution of problems with in-house employees
  • Provide expertise in the alteration, maintenance and repair of buildings, mechanical and electrical equipment therein and a variety of equipment essential to departmental operations
  • Inspect specific facility based projects and monitors progress, completion dates, financial impacts, and regulatory compliance with occupational standards, codes and specifications
  • Manage the organization's facility work order system
  • Coach and develop the facilities team to succeed and grow in their roles and responsibility

What We're Looking For

  • Bachelor’s degree in Facilities Management, Engineering, Architecture, and/or equivalent combination of experience, education, and training
  • 5+ years experience in project management preferred
  • 5+ years medical facility experience and/or familiarity with infection control guidelines preferred
  • Certificate of Fitness for Standpipe and Sprinkler preferred
  • Certificate of Fitness for Fire Safety Director preferred
  • Professional certification, affiliation, and/or membership(s) in the field of facilities management, Building Owners and Directors Association (BOMA), desired
  • Excellent interpersonal skills
  • Strong presentation and communication skills

Working at Aurora

Our work has real purpose. Delivering the benefits of self-driving will save lives around the world, expand access to transportation, revitalize cities, and give people time back every day.

We’re one team. We’re inspired by the challenge of what we’re solving and the impact our work will have on society. Our camaraderie is built on respect for our work and the fundamental belief our success will be a result of working together.

The Founding Team

Aurora has assembled the most experienced leadership team in the space. Chris Urmson helped lead Carnegie Mellon’s efforts in Darpa’s Grand Challenges, then was a founding member of Google’s self-driving team. Sterling Anderson developed MIT'S Intelligent CoPilot, then led the team that delivered Tesla Autopilot. Drew Bagnell, also a Carnegie Mellon alum, is a machine learning expert who helped build Uber’s autonomy effort. At Aurora, these three continue to bring experts from all areas of the industry to the team. We are funded by Amazon, T Rowe Price, and some of Silicon Valley’s best venture capital firms, including Sequoia, Greylock and Index Ventures.